Mike
McBride

# &kword; Options

This section of the documentation will show you how to configure &kword; to suit your personal work style and preferences.

&kword; can be modified in three separate ways:

1. Configure shortcuts

2. Configure toolbars

3. Miscellaneous options

## Configure Key Bindings (keyboard shortcuts)

To configure the keyboard shortcuts select Settings Configure Shortcuts... from the menubar.

This will bring up a dialog box.

To edit the shortcuts, the first thing you need to do is find the action you want to edit. All of the possible actions are listed in the combo box labeled Action. By using the scrollbar, locate the action you are interested in and click once with the &LMB;.

Once you have selected the action, you can turn your attention to the bottom half of the dialog box. You use the bottom half of the dialog box to change the shortcuts.

None

  By selecting this option, the currently selected action will not have any keyboard shortcut.

Default

  By selecting this option, the currently selected action will use the default shortcut. Once this option is clicked, the default keyboard shortcut is listed below.

Custom

  By selecting this option, you can choose any keyboard combination as a shortcut for this action.

### Defining custom keyboard shortcuts

You determine the key combination by clicking on the button with the current keyboard combination in it. A second dialog will appear:

This dialog box allows you to determine two different key combinations which will trigger the desired action: Primary shortcut: and Alternate shortcut:.

#### Defining simple keyboard shortcuts

Begin by deciding if you want to specify the Primary shortcut: or Alternate shortcut: , by placing a mark in the appropriate radiobutton.

The button will clear the current keyboard shortcut.

Now type the keyboard shortcut into the keyboard. &kword; will use this keyboard combination as the new keyboard shortcut. The window will close automatically.

Once you have completed your entries, simply click on OK to accept the changes or Cancel to cancel your changes.

#### Defining multi-key keyboard shortcuts

Multi-key keyboard shortcuts can be used when you run out of simple keyboard shortcuts.

Multi-key shortcuts are edited the same as simple keyboard shortcuts, except a mark is placed in the check box labeled Multi-key mode prior to entering the keyboard shortcut.

You can now enter multiple keyboard characters for the keyboard shortcut.

It is important to understand that keyboard combinations (i.e.: &Alt; &Shift; P) are still a single character because all the keys are depressed at the same time.

An example of a multi-key combination would be if you press &Alt; X, release both characters then type a W. This is a multi-key combination.

Once you have completed your entries, simply click on OK to accept the changes or Cancel to cancel your changes.

## Configure Toolbars

To configure &kword;'s toolbars select Settings Configure Toolbars... from the menubar.

This will bring up a dialog box. You can add or remove as many toolbar buttons to as many toolbars as you like. You can also move the buttons around on the toolbar using this dialog.

### Adding a button to a toolbar

To add a button to a toolbar, you move it from the Available actions: box to the Current actions: column.

First select the toolbar you want to add a button to by selecting the toolbar from the combo box labeled Toolbar:

Now select the action you want to add from the combo box labeled Available actions: by clicking once with the left mouse button.

Click the blue arrow pointing to the right.

Once the OK button or the Apply button has been clicked, the toolbars will change.

### Deleting a button from a toolbar

To delete a button from a toolbar, you move it from the Current actions: box to the Available actions: column.

First select the toolbar you want to delete a button from by selecting the toolbar from the combo box labeled Toolbar:

Select the toolbar button you want to remove the button from the combo box labeled Current actions:.

Click the blue arrow pointing to the left.

Once the OK button or the Apply button has been clicked, the toolbars will change.

### Moving a button on a toolbar

First select the toolbar you want to move a button on by selecting the toolbar from the combo box labeled Toolbar:

To move a button, simply click on the button you want to move with the left mouse button.

Click the up or down arrows to move the button up or down the toolbar respectively.

Once the OK button or the Apply button has been clicked, the toolbars will change.

## &kword; Options

To configure options regarding spelling and the user interface select Settings Configure &kword;... from the menubar.

This will bring up a dialog box.

### Configure &kword; User Interface

Clicking Interface will allow you to change the following.

Units:

  Select your preferred unit of measurement. &kword; will use these units for all measurements. See Using Rulers for more information.

Show status bar

  Placing a mark in this check box makes the status bar visible in &kword;. See The &kword; Screen for more information.

Show scrollbar

  Placing a mark in this check box makes the scrollbar visible in &kword;. See The &kword; Screen for more information.

PageUp/PageDown moves the caret

  If this check box has a mark, then when you press the PageUp and PageDown keys on the keyboard, &kword; moves the text cursor (the caret) down one page. If there is no mark in this check box then &kword; moves the view, but does not change the position of the text cursor.

Number of recent files:

  This determines the maximum number of files that are listed under File Open Recent command. You can adjust this value from 1-20.

Horizontal grid size:

  Determines the horizontal size of the grid. When frames and tab stops are placed on the page, they are placed on a point in the grid. This gives your document a more professional look because elements are effectively aligned. You can reduce the grid size if you need finer control of your layout.

Vertical grid size:

  Determines the vertical size of the grid. When frames are placed on the page, they are placed on a point in the grid. This gives your document a more professional look because elements are effectively aligned. You can reduce the grid size if you need finer control of your layout.

Paragraph indent by toolbar buttons:

  Use this spin box to determine how far the paragraph is indented when using the increase indent button () and the decrease indent button ().

Number of pages per row in preview mode:

  Determines the number of pages per row in preview mode. This determines the size of the pages in preview mode.

When you are happy with the changes, simply click OK.

If you click on Cancel, all changes will be lost.

Clicking on the Defaults button restores all values to their default values.

### Configure document options

#### Document defaults

Default column spacing

  Use this to adjust the default spacing between columns. For more information on columns see Columns.

Default font:

  Click on the Choose... button, and a new dialog will appear. Use this dialog to choose the default font. This setting determines the default font used by &kword; until further formatting is done. You can revert any text to this default by selecting Format Default Format from the menubar.

Global language:

  Use this drop down box to determine the default language for the document. This setting is used by the hyphenation and spelling tools.

Automatic hyphenation

  Place a mark in this checkbox if you want &kword; to automatically hyphenate long words when it determines the word wrap in text frames.

#### Document settings

Autosave every (min):

  You can use this to adjust how often &kword; saves a temporary file. If you set this value to No autosave, &kword; will not autosave. You can adjust the autosave from 1 minute to 60 minutes.

Create backup file

  If there is a mark in this checkbox, &kword; will automatically create a backup file every time you save your document.

Starting page number:

  Use this text box to determine the starting page number. For more information on page numbering see Page Numbering.

  This is helpful if you have split a single document into multiple files.

Tab stop:

  Each &kword; document has a default set of tab stops. If you add tab stops to your document, the newly added tab stops override the default tabstops. You can use this text box to define the spacing between default tab stops.

  As an example. If you enter `1.5` in this text box, and the unit of measure is in centimeters, then the first default tab stop will be located 1.5 cm to the right of the left margin of the frame. The second default tab stop will be located at 3 cm from the left margin, etc....

#### Cursor settings

Cursor in protected area

  When there is a mark in this check box, and you click in a protected frame of your document, a cursor appears. When the mark is removed from this check box, and you click in a protected frame, there is no cursor visible.

When you are happy with the changes, simply click OK.

If you click on Cancel, all changes will be lost.

Clicking on the Defaults button restores all values to their default values.

### Configure Spelling.

To configure the options for the speller, click on the button labeled Spelling.

Each option is detailed below.

Default language:

  Used by the spelling application to choose the correct dictionary.

Enable background spellchecking

  If a mark is placed in this checkbox, &kword; will check the spelling of words in your document as you type them. Words that &kword; believes are misspelled will have a red line drawn under them.

Skip all uppercase words

  If a mark is placed in this checkbox, &kword; will not check the spelling of any word which consists of all capital letters.

  This is useful if the document you are working on uses a large number of acronyms. If this box is left unchecked, most of those acronyms will be incorrectly marked. By placing a mark in this checkbox, &kword; will not mark the acronyms as misspelled.

Skip run-together words

  If this box is not checked, and &kword; finds a two words in its dictionary that are placed next to each other, it will be marked as misspelled. If this box is checked, the combined word will be ignored.

  Examples of such words are shutout, cannot, and blackout.

  Checking this box will help prevent &kword; from flagging website and email addresses for spelling errors. These addresses often contain words run together.

#### Ignoring words

The bottom half of the dialog box allows you to designate specific words (they may be specialized terminology, proper names, etc) which should be ignored by the spelling program.

##### Adding a word to the ignore list

To add a word, type the word in the text box directly below the words Ignore These Words and click the Add button.

##### Deleting a word from the ignore list

To remove a word, select the word in the listbox containing all the currently ignored words by clicking on it with the &LMB;. Now click the Remove button.

##### Changing the order a word appears in the list

To move a word in the list, select the word in the listbox containing all the currently ignored words by clicking on it with the &LMB;. Now click the Move Up button or the Move Up button to move the word within the list.

When you are happy with the changes, simply click OK.

If you click on Cancel, all changes will be lost.

Clicking on the Defaults button restores all values to their default values.

### Configure formula options

Use this dialog to format the appearance of formulas in &kword;. See the formula documentation for further details.

When you are happy with the changes, simply click OK.

If you click on Cancel, all changes will be lost.

Clicking on the Defaults button restores all values to their default values.

### Configure miscellaneous options

#### Misc

Undo/redo limit:

  Use this spin box or slider to determine how many actions &kword; keeps in its Undo buffer. Any action that exceeds this number will be forgotten.

Display links

  Placing a mark in this check box makes document links visible in &kword;. If there is no mark in this check box, document links will be hidden. See Document links for more information.

Underline all links

  Placing a mark in this check box will have &kword; automatically underline a document link when it is created. See Document links for more information.

Display comments

  Placing a mark in this check box makes document comments visible in &kword;. See Document comments for more information.

Display field code

  If there is a mark in this check box, &kword; shows the variable name of document variables, rather than the content of the variable in the &kword; screen. If this check box does not have a mark, then &kword; shows the contents of the variables.

  This option does not affect the printed output. The contents of the variables are printed regardless of the state of this check box.

#### View Formatting

You can use these four check boxes to determine what formatting characters are displayed when you have asked &kword; to show formatting characters.

View formatting end paragraph

  Toggles the display of paragraph marks (new-line characters) on and off.

View formatting space

  Toggles the display of individual spaces on and off.

View formatting tabs

  Toggles the display of tab stops on and off.

View formatting break

  Toggles the display of frame breaks on and off.

When you are happy with the changes, simply click OK.

If you click on Cancel, all changes will be lost.

Clicking on the Defaults button restores all values to their default values.

### Configure path options

Use this dialog to set the Backup Path and the directory for your Personal Expression in &kword;.

### Configure Text-To-Speech options

See the Text-to-Speech section in the accessibility chapter for further details.