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Tue, 5 Jan 2021 14:52:10 +0000 From: Matthew Osborne To: "admin-discuss@ietf.org" CC: "exec-director@ietf.org" Thread-Topic: Proposal to cease accepting IPR disclosures by unstructured email Thread-Index: AQHW42VO1hz+2B750U+awnu0mq9mxQ== Date: Tue, 5 Jan 2021 14:52:10 +0000 Message-ID: Accept-Language: en-US Content-Language: en-US X-MS-Has-Attach: X-MS-TNEF-Correlator: authentication-results: ietf.org; dkim=none (message not signed) header.d=none;ietf.org; dmarc=none action=none header.from=InterDigital.com; x-originating-ip: [100.19.42.55] x-ms-publictraffictype: Email x-ms-office365-filtering-correlation-id: 4899efc1-7014-43bf-c033-08d8b1897b3a x-ms-traffictypediagnostic: CO1PR10MB4580: x-ms-exchange-transport-forked: True x-microsoft-antispam-prvs: x-ms-oob-tlc-oobclassifiers: OLM:6108; x-ms-exchange-senderadcheck: 1 x-microsoft-antispam: BCL:0; x-microsoft-antispam-message-info: ek9EvtHbH38TZiOXosGChtCF29V1sVCHaQ2OQRI/O/aty5hh95oPYX7/9Ew+/jcLddE9mS+hjTZdYQ9x4L9f78igv9XEOI0V/TcbpaXqRFiFbCfPG+PotSr7avhsSCscOLNeZL4VWUGWUz1hWWYnKAXQBuA9Cg/oJhixp4g3bppCjDKrLRcYrOiOlCgcOM7XoMciyePrQLJJ6/I8BMmN7GKBteMz0/Yi2QrEUhlLz90kQrH/ngImFl2cphPwvih7c9lmA3+922d7XVs49n51LKuQCGqqN0QSmQ/ul+6PDTnJAEUw4q7XUjI3OF1KmREUtK06aGzchRsXHswmQRn7vpmeo5TT1m1fyKXBDs2C/9db9n4yUUMeORTQsmGYRCsYpKOK4TaG7zBCU4iQ2PEtySaWIFekG2IWrOTIr2o173y8rlVMt5DbpunRUW0DVgckz3uK23xGNhJ9PafPKyEirabUh/pKpAK+XYd+/smXR84zfyURGiiKZy8vCtoAfKBvEBN2jJqmcvkPPPiWoQjDNA== x-forefront-antispam-report: CIP:255.255.255.255; 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boundary="_000_CO1PR10MB47563941912D5966580A50359BD10CO1PR10MB4756namp_" MIME-Version: 1.0 X-OriginatorOrg: interdigital.com X-MS-Exchange-CrossTenant-AuthAs: Internal X-MS-Exchange-CrossTenant-AuthSource: CO1PR10MB4756.namprd10.prod.outlook.com X-MS-Exchange-CrossTenant-Network-Message-Id: 4899efc1-7014-43bf-c033-08d8b1897b3a X-MS-Exchange-CrossTenant-originalarrivaltime: 05 Jan 2021 14:52:10.7047 (UTC) X-MS-Exchange-CrossTenant-fromentityheader: Hosted X-MS-Exchange-CrossTenant-id: e351b779-f6d5-4e50-8568-80e922d180ae X-MS-Exchange-CrossTenant-mailboxtype: HOSTED X-MS-Exchange-CrossTenant-userprincipalname: VtcewBNnIxgA3yUHhlJMjNOEW1hWBumRm9bLN5iGaBhEbBSuY/MPBWVrs335CzJCwxNy1JyyoB78CyBTBCr7jeMu18Zrl03Da7Td8+bF53JclRQEeqU+riMX6SPpaKSp X-MS-Exchange-Transport-CrossTenantHeadersStamped: CO1PR10MB4580 Archived-At: Subject: Re: [admin-discuss] Proposal to cease accepting IPR disclosures by unstructured email X-BeenThere: admin-discuss@ietf.org X-Mailman-Version: 2.1.29 Precedence: list List-Id: Discussion list for IETF LLC administrative issues List-Unsubscribe: , List-Archive: List-Post: List-Help: List-Subscribe: , X-List-Received-Date: Tue, 05 Jan 2021 14:52:20 -0000 --_000_CO1PR10MB47563941912D5966580A50359BD10CO1PR10MB4756namp_ Content-Type: text/plain; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Dear IETF Administration, I was forwarded a "proposal to cease accepting IPR disclosures by unstructu= red email" by my colleagues. I would like to offer the following comments i= n relation to that proposal. I'm available for any discussions regarding th= ese comments and offer my assistance for the improvement of any aspects of = the disclosure process. I believe having a backup system for disclosures is important for all SDOs = and am therefore opposed to eliminating the possibility of an email IPR dis= closure (though I fully support encouraging the use of an online system). There are reliability issues with online systems as well as technical issue= s where an online form does not allow a compliant submission to be uploaded= . In these situations, the participant is placed in a scenario where they w= ish to comply with the IPR Policy, but are unable to do so. For example, when the IPR Policy was updated in 2017, it took quite a few m= onths for the online IPR Disclosure submission forms to be updated. Even af= ter the forms were updated, they still disallow the submission of valid and= compliant IPR Disclosures under the IPR Policy. Section 5.4.1 of the IPR Policy requires the following elements in an IPR D= isclosure: * =93the numbers of any issued patents or published patent applications= (or indicate that the disclosure is based on unpublished patent applicatio= ns),=94 * =93the name(s) of the inventor(s) (with respect to issued patents and= published patent applications)=94 * =93the specific IETF Document(s) or activity affected, and=94 * =93if the IETF Document is an Internet-Draft, its specific version nu= mber.=94 Accordingly, a prompt and early disclosure to the IETF could consist entire= ly of unpublished patent applications. In that event, the Policy solely req= uires an indication that the disclosure is based on unpublished patent appl= ications and an identification of the appropriate IETF Document or activity= affected. However, the web form (https://datatracker.ietf.org/ipr/new-spec= ific/) does not allow a submission without the following fields completed: = Patent Number, Patent Inventor, Patent Title, and Patent Date. These should= not be required when the =93Has patent pending=94 box is checked. Further, the fields of Patent Title and Patent Date are not required (nor m= entioned) by the Policy and therefore should not be mandatory in the web fo= rm. If a participant wishes to make a disclosure fully compliant with the I= PR Policy, yet not containing any non-required information (for whatever re= ason), and there is no alternative submission method available, they are le= ft in a position where a valid disclosure under the Policy is not accepted = / possible. For these reasons, I believe it would be improper to eliminate the potentia= l for email disclosures to the IETF. Additionally, I submit to the IETF Adm= inistration the issues with the online submission form, above, for consider= ation and modification. Best Regards, Matt Matthew Osborne Senior Standards Counsel Senior Portfolio Management Counsel 200 Bellevue Parkway Suite 300 Wilmington, DE 19809 T: 302.281.3675 www.interdigital.com --_000_CO1PR10MB47563941912D5966580A50359BD10CO1PR10MB4756namp_ Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable
Dear IETF Administration,

I was forwarded a "proposal to cease accepting IPR disclosures by unst= ructured email" by my colleagues. I would like to offer the following = comments in relation to that proposal. I'm available for any discussions re= garding these comments and offer my assistance for the improvement of any aspects of the disclosure process.

I believe having a backup system for disclos= ures is important for all SDOs and am therefore opposed to eliminating the = possibility of an email IPR disclosure (though I fully support encouraging the use of an online system).


There are reliability issues with online sys= tems as well as technical issues where an online form does not allow a comp= liant submission to be uploaded. In these situations, the participant is placed in a scenario where they wish = to comply with the IPR Policy, but are unable to do so.


For example, when the IPR Policy was updated= in 2017, it took quite a few months for the online IPR Disclosure submissi= on forms to be updated. Even after the forms were updated, they still disallow the submission of valid and compli= ant IPR Disclosures under the IPR Policy.


Section 5.4.1 of the IPR Policy requires the= following elements in an IPR Disclosure:

  • <= span style=3D"font:10.0px Menlo">= =93the numbers of any issued patents or published patent applications (or i= ndicate that the disclosure is based on unpublished patent applications),=94 
  • =93the name(s) of the inventor(s) (wi= th respect to issued patents and published patent applications)=94
  • =93the specific IETF Document(s) or activity affected, and=94
    • <= li style=3D"margin:0.0px 0.0px 0.0px 0.0px;font:12.0px 'Helvetica Neue'">=93= if the IETF Document is an Internet-Draft, its specific version number.=94<= /span>


Accordingly, a prompt and early disclosure t= o the IETF could consist entirely of unpublished patent applications. In th= at event, the Policy solely requires an indication that the disclosure is based on unpublished patent applicati= ons and an identification of the appropriate IETF Document or activity affe= cted. However, the web form (https://datatracker.ietf.org/ipr/new-specific/= ) does not allow a submission without the following fields completed: Patent= Number, Patent Inventor, Patent Title, and Patent Date. These should not b= e required when the =93Has patent pending=94 box is checked.


Further, the fields of Patent Title and Pate= nt Date are not required (nor mentioned) by the Policy and therefore should= not be mandatory in the web form. If a participant wishes to make a disclosure fully compliant with the IPR Pol= icy, yet not containing any non-required information (for whatever reason),= and there is no alternative submission method available, they are left in = a position where a valid disclosure under the Policy is not accepted / possible.


For these reasons, I believe it would be imp= roper to eliminate the potential for email disclosures to the IETF. Additio= nally, I submit to the IETF Administration the issues with the online submission form, above, for consideration and m= odification.


Best Regards,
Matt


Matthew Osborn= e

200 Bellevue Parkway

Suite 300

Wilmington, DE 19809=

www.interdigital.com<= /span>

--_000_CO1PR10MB47563941912D5966580A50359BD10CO1PR10MB4756namp_-- From nobody Tue Jan 5 09:14:38 2021 Return-Path: X-Original-To: admin-discuss@ietfa.amsl.com Delivered-To: admin-discuss@ietfa.amsl.com Received: from localhost (localhost [127.0.0.1]) by ietfa.amsl.com (Postfix) with ESMTP id D0B533A104A for ; Tue, 5 Jan 2021 09:14:36 -0800 (PST) X-Virus-Scanned: amavisd-new at amsl.com X-Spam-Flag: NO X-Spam-Score: -101.906 X-Spam-Level: X-Spam-Status: No, score=-101.906 tagged_above=-999 required=5 tests=[BAYES_00=-1.9, DKIM_SIGNED=0.1, DKIM_VALID=-0.1, HTML_MESSAGE=0.001, SPF_HELO_NONE=0.001, SPF_NONE=0.001, URIBL_BLOCKED=0.001, USER_IN_WELCOMELIST=-0.01, USER_IN_WHITELIST=-100] autolearn=ham autolearn_force=no Authentication-Results: ietfa.amsl.com (amavisd-new); dkim=pass (2048-bit key) header.d=biddle-law.20150623.gappssmtp.com Received: from mail.ietf.org ([4.31.198.44]) by localhost (ietfa.amsl.com [127.0.0.1]) (amavisd-new, port 10024) with ESMTP id nCJilkjG9lCZ for ; Tue, 5 Jan 2021 09:14:34 -0800 (PST) Received: from mail-ua1-x934.google.com (mail-ua1-x934.google.com [IPv6:2607:f8b0:4864:20::934]) (using TLSv1.2 with cipher ECDHE-RSA-AES128-GCM-SHA256 (128/128 bits)) (No client certificate requested) by ietfa.amsl.com (Postfix) with ESMTPS id 58BEE3A12A5 for ; Tue, 5 Jan 2021 09:14:06 -0800 (PST) Received: by mail-ua1-x934.google.com with SMTP id k47so139424uad.1 for ; Tue, 05 Jan 2021 09:14:06 -0800 (PST) DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=biddle-law.20150623.gappssmtp.com; s=20150623; h=mime-version:references:in-reply-to:from:date:message-id:subject:to :cc; bh=LawQHONhr8Uj/PAD149HwSfKUuhycuwEfI53sMk3Bus=; b=mN6L+IcZTyEnqBmtuRWaM3eEdG1jlF0/PBZdeaWulxrP/1CTWwLPNVHM9v+yzzhd3q 1jlUywZvNR5nDejw04AKj3CcHMAYyb/DutPhH2EDHasBMrFFEtsV4I20jwc6exEQPRqR 2zSkXZ35lKPS9wFgKWww17lnfCaTNYJQwefuKF1OsYpmQWV78pnojCicZ7fSNj7V+nC8 97qiISDRqqWTepHFg/3Gre/q3X+I63ByGB3hOd1D0rdKtjoxKZu+N4nF3z58/AlcK1U2 elPkdUEh20rlYR0QWVwb7Gq/OmFIO2e6xDu61eG0YsuPnnkge4C0r8l8u1KLixRfCbRS SfwQ== X-Google-DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=1e100.net; s=20161025; h=x-gm-message-state:mime-version:references:in-reply-to:from:date :message-id:subject:to:cc; bh=LawQHONhr8Uj/PAD149HwSfKUuhycuwEfI53sMk3Bus=; b=ieIsaejAKTAral/8ri58pxru17tDCDHQDrTLHjdxdNxo7MWC9Jkfz6W/fnUN550Mkz DAN/kmLyNq7jEe/VcBkXuEVVk75ldd5anq0t0Y8lk2HPdvp+HpB/ZqKkvFbt86/Sf81a UZXKUtJE77BjB3vyVW3GToOPjD8qet6EWfWG1950rxiukAWflUklfwdyod7kovySLDBf 0z44gmo5xArBSTlHcwymY7vz3vJhxj6t+Af9r5vu8PnuIQLQOsLZYWL7Xho0a6NW6TEg t9scpYcEnmeUvMpB4rKxKmuR11H6B/wUOgXT7iYnLcXBZmGAFaI2nRn22SW2354RFTrg /9tw== X-Gm-Message-State: AOAM533d6AbKsFux9dxCLKjlsr/haJBq1zLcYeAecPxlrIHP4Fdwgwhv SLsfJhpQJUipAK1s4mfDoGAOT++POKCZ6Y+fiCmfww== X-Google-Smtp-Source: ABdhPJyOcgFpNROFeaQqABfVfJKbnzBptEmollPNzTGSCvMbVcgjiR01kz7Zzq4TOaJ4iBa3YBWFbF/9fEE37mlBDnk= X-Received: by 2002:a9f:2d8c:: with SMTP id v12mr719229uaj.28.1609866845323; Tue, 05 Jan 2021 09:14:05 -0800 (PST) MIME-Version: 1.0 References: In-Reply-To: From: Brad Biddle Date: Tue, 5 Jan 2021 09:13:29 -0800 Message-ID: To: Matthew Osborne Cc: "admin-discuss@ietf.org" , "exec-director@ietf.org" Content-Type: multipart/alternative; boundary="000000000000739f2305b82a5513" Archived-At: Subject: Re: [admin-discuss] Proposal to cease accepting IPR disclosures by unstructured email X-BeenThere: admin-discuss@ietf.org X-Mailman-Version: 2.1.29 Precedence: list List-Id: Discussion list for IETF LLC administrative issues List-Unsubscribe: , List-Archive: List-Post: List-Help: List-Subscribe: , X-List-Received-Date: Tue, 05 Jan 2021 17:14:37 -0000 --000000000000739f2305b82a5513 Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Thank you for your thoughtful analysis Matthew. FYI my understanding is that we'll focus on this matter further towards the end of the month (after Jay Daley returns from PTO), but I wanted to acknowledge receipt of your message in the interim. --Brad (counsel to IETF LLC) --=20 Brad Biddle | brad@biddle.law | +1.503.502.1259 (mobile) | http://biddle.la= w On Tue, Jan 5, 2021 at 6:52 AM Matthew Osborne < Matthew.Osborne@interdigital.com> wrote: > Dear IETF Administration, > > I was forwarded a "proposal to cease accepting IPR disclosures by > unstructured email" by my colleagues. I would like to offer the following > comments in relation to that proposal. I'm available for any discussions > regarding these comments and offer my assistance for the improvement of a= ny > aspects of the disclosure process. > > > I believe having a backup system for disclosures is important for all SDO= s > and am therefore opposed to eliminating the possibility of an email IPR > disclosure (though I fully support encouraging the use of an online syste= m). > > > There are reliability issues with online systems as well as technical > issues where an online form does not allow a compliant submission to be > uploaded. In these situations, the participant is placed in a scenario > where they wish to comply with the IPR Policy, but are unable to do so. > > > For example, when the IPR Policy was updated in 2017, it took quite a few > months for the online IPR Disclosure submission forms to be updated. Even > after the forms were updated, they still disallow the submission of valid > and compliant IPR Disclosures under the IPR Policy. > > > Section 5.4.1 of the IPR Policy requires the following elements in an IPR > Disclosure: > > - =E2=80=9Cthe numbers of any issued patents or published patent appli= cations > (or indicate that the disclosure is based on unpublished patent > applications),=E2=80=9D > - =E2=80=9Cthe name(s) of the inventor(s) (with respect to issued pate= nts and > published patent applications)=E2=80=9D > - =E2=80=9Cthe specific IETF Document(s) or activity affected, and=E2= =80=9D > - =E2=80=9Cif the IETF Document is an Internet-Draft, its specific ver= sion > number.=E2=80=9D > > > Accordingly, a prompt and early disclosure to the IETF could consist > entirely of unpublished patent applications. In that event, the Policy > solely requires an indication that the disclosure is based on unpublished > patent applications and an identification of the appropriate IETF Documen= t > or activity affected. However, the web form ( > https://datatracker.ietf.org/ipr/new-specific/) does not allow a > submission without the following fields completed: Patent Number, Patent > Inventor, Patent Title, and Patent Date. These should not be required whe= n > the =E2=80=9CHas patent pending=E2=80=9D box is checked. > > > Further, the fields of Patent Title and Patent Date are not required (nor > mentioned) by the Policy and therefore should not be mandatory in the web > form. If a participant wishes to make a disclosure fully compliant with t= he > IPR Policy, yet not containing any non-required information (for whatever > reason), and there is no alternative submission method available, they ar= e > left in a position where a valid disclosure under the Policy is not > accepted / possible. > > > For these reasons, I believe it would be improper to eliminate the > potential for email disclosures to the IETF. Additionally, I submit to th= e > IETF Administration the issues with the online submission form, above, fo= r > consideration and modification. > > Best Regards, > Matt > > > Matthew Osborne > > Senior Standards Counsel > > Senior Portfolio Management Counsel > > 200 Bellevue Parkway > > Suite 300 > > Wilmington, DE 19809 > > T: 302.281.3675 > > www.interdigital.com > -- > admin-discuss mailing list > admin-discuss@ietf.org > https://www.ietf.org/mailman/listinfo/admin-discuss > --000000000000739f2305b82a5513 Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable
Thank you for your thoughtful analysis Matthew. FYI m= y understanding is that we'll focus on this matter further towards the = end of the month (after Jay Daley returns from PTO), but I wanted to acknow= ledge receipt of your message in the interim.

--Brad
(counsel to IETF LLC)

--
Brad Biddle | brad@biddle.law | +1.503.502= .1259 (mobile) | http://bid= dle.law

On Tue, Jan 5, 2021 at 6:52 AM Matt= hew Osborne <Matthew= .Osborne@interdigital.com> wrote:
Dear IETF Administration,

I was forwarded a "proposal to cease accepting IPR disclosures by unst= ructured email" by my colleagues. I would like to offer the following = comments in relation to that proposal. I'm available for any discussion= s regarding these comments and offer my assistance for the improvement of any aspects of the disclosure process.


I believe having a backup system for disclosures is import= ant for all SDOs and am therefore opposed to eliminating the possibility of= an email IPR disclosure (though I fully support encouraging the use of an online system).

There are reliability issues with online systems as well a= s technical issues where an online form does not allow a compliant submissi= on to be uploaded. In these situations, the participant is placed in a scenario where they wish = to comply with the IPR Policy, but are unable to do so.

For example, when the IPR Policy was updated in 2017, it t= ook quite a few months for the online IPR Disclosure submission forms to be= updated. Even after the forms were updated, they still disallow the submission of valid and compli= ant IPR Disclosures under the IPR Policy.

Section 5.4.1 of the IPR Policy requires the following ele= ments in an IPR Disclosure:

  • =E2=80=9Cthe num= bers of any issued patents or published patent applications (or indicate th= at the disclosure is based on unpublished patent applications),=E2=80=9D=C2=A0=
  • <= span style=3D"font:10px Menlo">=E2=80= =9Cthe name(s) of the inventor(s) (with respect to issued patents and publi= shed patent applications)=E2=80=9D
  • =E2=80=9Cthe specific IETF Document(s) or activ= ity affected, and=E2=80=9D
  • =E2=80=9Cif the IETF Document is an Internet-Draft, its= specific version number.=E2=80=9D

Accordingly, a prompt and early disclosure to the IETF cou= ld consist entirely of unpublished patent applications. In that event, the = Policy solely requires an indication that the disclosure is based on unpublished patent applicati= ons and an identification of the appropriate IETF Document or activity affe= cted. However, the web form (https://datatracker.ietf.org/ipr/new-specific/) does not allow a submission without the following fields completed: Patent= Number, Patent Inventor, Patent Title, and Patent Date. These should not b= e required when the =E2=80=9CHas patent pending=E2=80=9D box is checked.

Further, the fields of Patent Title and Patent Date are no= t required (nor mentioned) by the Policy and therefore should not be mandat= ory in the web form. If a participant wishes to make a disclosure fully compliant with the IPR Pol= icy, yet not containing any non-required information (for whatever reason),= and there is no alternative submission method available, they are left in = a position where a valid disclosure under the Policy is not accepted / possible.

For these reasons, I believe it would be improper to elimi= nate the potential for email disclosures to the IETF. Additionally, I submi= t to the IETF Administration the issues with the online submission form, above, for consideration and m= odification.


Best Regards,
Matt


Matthew Osborn= e

Senior Standards Counsel

Senior Portfolio Management Counsel

200 Bellevue Parkway

Suite 300

Wilmington, DE 19809

T: 302.281.3675

www.interdigital.com

--
admin-discuss mailing list
admin-discuss@i= etf.org
https://www.ietf.org/mailman/listinfo/admin-discu= ss


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Thu, 7 Jan 2021 16:09:16 -0800 (PST) MIME-Version: 1.0 Content-Type: text/plain; charset="utf-8" Content-Transfer-Encoding: 7bit From: IETF Administration LLC Board of Directors Chair To: X-Test-IDTracker: no X-IETF-IDTracker: 7.24.0 Auto-Submitted: auto-generated Precedence: bulk Reply-To: admin-discuss@ietf.org Message-ID: <161006455618.29813.3327368023219307603@ietfa.amsl.com> Date: Thu, 07 Jan 2021 16:09:16 -0800 Archived-At: Subject: [admin-discuss] LLC Board Meeting Details - 14 January 2021 X-BeenThere: admin-discuss@ietf.org X-Mailman-Version: 2.1.29 List-Id: Discussion list for IETF LLC administrative issues List-Unsubscribe: , List-Archive: List-Post: List-Help: List-Subscribe: , X-List-Received-Date: Fri, 08 Jan 2021 00:09:23 -0000 IETF LLC Board of Directors meetings are conducted via web/teleconference. Members of the community are welcome to attend certain portions of these meetings as observers. Regular meetings are divided into four sections: 1. Open (to Observers) 2. Board + Support Staff Only 3. Board + Executive Director Only 4. Executive Session (Board-Only) The next meeting will be held on Thursday, 14 January 2021 at 12:00 PT (20:00 UTC). WebEx and Dial-in information is at the bottom of this message and also at . The agenda for the meeting can be found at . 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X-Spam-Status: No, score=-1.898 tagged_above=-999 required=5 tests=[BAYES_00=-1.9, HTML_MESSAGE=0.001, URIBL_BLOCKED=0.001] autolearn=ham autolearn_force=no Received: from mail.ietf.org ([4.31.198.44]) by localhost (ietfa.amsl.com [127.0.0.1]) (amavisd-new, port 10024) with ESMTP id dc-l4u6hvMyU; Tue, 19 Jan 2021 16:18:21 -0800 (PST) Received: from jays-mbp.localdomain (unknown [158.140.230.105]) (using TLSv1.2 with cipher ECDHE-RSA-AES256-GCM-SHA384 (256/256 bits)) (No client certificate requested) by ietfa.amsl.com (Postfix) with ESMTPSA id BA5DF3A09D7; Tue, 19 Jan 2021 16:18:20 -0800 (PST) From: Jay Daley Message-Id: Content-Type: multipart/alternative; boundary="Apple-Mail=_B71592FA-8751-4F1E-9ADE-50A1C673438D" Mime-Version: 1.0 (Mac OS X Mail 13.4 \(3608.120.23.2.4\)) Date: Wed, 20 Jan 2021 13:18:18 +1300 In-Reply-To: Cc: admin-discuss@ietf.org To: Abdussalam Baryun References: <160876366797.27729.7001832918275951755@ietfa.amsl.com> X-Mailer: Apple Mail (2.3608.120.23.2.4) Archived-At: Subject: Re: [admin-discuss] Bangkok and Prague rebooked as IETF meeting venues X-BeenThere: admin-discuss@ietf.org X-Mailman-Version: 2.1.29 Precedence: list List-Id: Discussion list for IETF LLC administrative issues List-Unsubscribe: , List-Archive: List-Post: List-Help: List-Subscribe: , X-List-Received-Date: Wed, 20 Jan 2021 00:18:23 -0000 --Apple-Mail=_B71592FA-8751-4F1E-9ADE-50A1C673438D Content-Transfer-Encoding: quoted-printable Content-Type: text/plain; charset=utf-8 Hi Abdussalam Apologies for the delay in replying, I=E2=80=99ve been on summer = vacation. > On 24/12/2020, at 7:48 PM, Abdussalam Baryun = wrote: >=20 > Hi Jay, >=20 > I did not follow the discussions/decisions on this matter, > however, the rebooking is not in the same year/sequence, so that can = mean the rebooking sequence is not important for attenders. > I think the method of rebooking in future can be developed to consider = all concerns. Yes, you are correct that we do not consider the order of the bookings = to be important. Even if it had been then it could not have been = achieved as a decision was made some time before I started to switch the = annual order from Europe -> North America -> Asia to Asia -> North = America -> Europe to improve availability of Asian venues. =20 Our approach is to try and rebook for the first available slot, where = 'available' means firstly that we have not already booked or are not in = the final stages of negotiations, and where the venue is still = available. kind regards Jay >=20 > Regards > AB >=20 > On Thu, Dec 24, 2020 at 12:48 AM IETF Executive Director = > wrote: > As a result of the COVID pandemic we have so far been forced to move = four in-person meetings to online: Vancouver (IETF 107), Madrid (IETF = 108), Bangkok (IETF 109) and Prague (IETF 110). Two of these venues = were already rebooked for future meetings and we are pleased to announce = that Bangkok and Prague have now also been rebooked for future meetings. = The rebooking schedule is: >=20 > Vancouver: IETF 107 to IETF 120 - July 20-26, 2024 > Madrid: IETF 108 to IETF 112 - November 6-12, 2021 > Bangkok: IETF 109 to IETF 113 - March 19-25, 2022 > Prague: IETF 110 to IETF 118 - November 4-10, 2023 >=20 > With some luck and a rapid vaccine rollout, that is all the rebooking = we will need to do. >=20 > Finally, as I will be on my summer vacation for a few weeks, I'll take = the opportunity now to wish all of you who use the Gregorian calendar, a = happy new year! >=20 > --=20 > Jay Daley > IETF Executive Director > exec-director@ietf.org >=20 > _______________________________________________ > IETF-Announce mailing list > IETF-Announce@ietf.org > https://www.ietf.org/mailman/listinfo/ietf-announce = --=20 Jay Daley IETF Executive Director jay@ietf.org --Apple-Mail=_B71592FA-8751-4F1E-9ADE-50A1C673438D Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset=utf-8 Hi = Abdussalam

Apologies = for the delay in replying, I=E2=80=99ve been on summer vacation.

On 24/12/2020, at 7:48 PM, Abdussalam Baryun <abdussalambaryun@gmail.com> wrote:

Hi Jay,

I = did not follow the discussions/decisions on this matter,
however, the rebooking is not in the same year/sequence, so = that can mean the rebooking sequence is not important for = attenders.
I think the method of rebooking in = future can be developed to consider all = concerns.

Yes, you are correct that we do not consider the = order of the bookings to be important.  Even if it had been then it = could not have been achieved as a decision was made some time before I = started to switch the annual order from Europe -> North America -> = Asia to Asia -> North America -> Europe to improve availability of = Asian venues.   

Our = approach is to try and rebook for the first available slot, where = 'available' means firstly that we have not already booked or are not in = the final stages of negotiations, and where the venue is still = available.

kind = regards
Jay

Regards
AB

On Thu, Dec 24, 2020 at 12:48 AM IETF = Executive Director <exec-director@ietf.org> wrote:
As a result of the COVID pandemic we = have so far been forced to move four in-person meetings to online: = Vancouver (IETF 107), Madrid (IETF 108), Bangkok (IETF 109) and Prague = (IETF 110).  Two of these venues were already rebooked for future = meetings and we are pleased to announce that Bangkok and Prague have now = also been rebooked for future meetings.  The rebooking schedule = is:

    Vancouver: IETF 107 to IETF 120 - July 20-26, 2024
    Madrid:    IETF 108 to IETF 112 - November 6-12, = 2021
    Bangkok:   IETF 109 to IETF 113 - March 19-25, = 2022
    Prague:    IETF 110 to IETF 118 - November 4-10, = 2023

With some luck and a rapid vaccine rollout, that is all the rebooking we = will need to do.

Finally, as I will be on my summer vacation for a few weeks, I'll take = the opportunity now to wish all of you who use the Gregorian calendar, a = happy new year!

--
Jay Daley
IETF Executive Director
exec-director@ietf.org

_______________________________________________
IETF-Announce mailing list
IETF-Announce@ietf.org
https://www.ietf.org/mailman/listinfo/ietf-announce

-- 
Jay Daley
IETF = Executive Director
jay@ietf.org

= --Apple-Mail=_B71592FA-8751-4F1E-9ADE-50A1C673438D--